SchoolMealPassTM by TicketHarmony®

K-12 meal tracking software built for real-world child nutrition operations.
Run Breakfast in the Classroom, summer feeding, guest meals, and events — all in one system.
Scan fast, reduce manual work, and keep counts clean and audit-ready.

QR verification• Household linking• Automated waitlists• District-wide duplicate prevention• Review-ready counts & exports
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Real-world proven: trusted by school nutrition teams, used by thousands across the USA, and previously highlighted by No Kid Hungry in a national school nutrition spotlight.

SchoolMealPass replaces paper logs, spreadsheets, and manual tracking with one simple workflow. Set your rules, import your roster or collect registrations, and issue QR passes to families. On service day, staff scan with any device to verify meals and automatically generate clean, review-ready counts.

Built-in AI-assisted duplicate detection helps flag potential issues across sites, days, and programs. Staff can quickly review, understand why something was flagged, and make a confident decision — without digging through spreadsheets.

Automated waitlists help districts stay organized when programs, dates, or locations fill up. Instead of tracking overflow by hand, staff can keep demand visible, move families forward faster, and reduce last-minute confusion.

Faster service Clean counts / de-duplication QR + device scanning Household linking BIC automation Automated waitlists Summer feeding
Built to help tame the chaos behind the workflow

A clearer operational view across year-round meal workflows

SchoolMealPass gives your team a clearer view of what’s happening across all meal-service workflows — BIC, summer feeding, guest meals, and more.

Instead of juggling paper forms, spreadsheets, and separate systems, everything runs in one place — helping your team move faster with fewer errors and less cleanup.

Many districts start by replacing just one manual process. From there, they expand into a more complete workflow without needing custom development or complex setup.

The goal isn’t to add more software — it’s to simplify how your team works every day.

Breakfast in the Classroom (BIC) automation

Replace manual tracking and paperwork with a streamlined workflow that keeps meal counts consistent, accurate, and easy to review.

Summer feeding (congregate and approved non-congregate)

Use registration windows, service rules, locations, and de-duplication to keep lines moving and reporting clean.

Holidays & special events

Thanksgiving meals, winter break, field day—collect RSVPs, plan portions, and serve efficiently.

Location-specific operations

Support multiple schools and sites with consistent rules and clear counts by location.

On-site meals or pickup

Scan at service. Surface key notes and household links at the point of verification.

Planning and forecasting

Use historical activity, automated waitlists, and demand trends to plan quantities and staffing with fewer surprises on service day.


Command Center dashboard

See the whole meal-service operation live

SchoolMealPass gives child nutrition teams a live command center for active programs, upcoming openings, orders, passes, scans, alerts, and site-level activity — all from one cleaner view.

Instead of waiting until after service to clean up spreadsheets or chase down numbers, staff can see what is happening across the district while programs are open and families are being served.

Live visibility into active meal periods and openings
Orders, passes, scans, and alerts in one view
Quick access to doorlists, analytics, landing pages, and QR codes
Helps teams spot issues before they become service-day problems
Built for districts serving families across multiple sites and programs
Leadership-friendly view of what is happening right now
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SchoolMealPass Command Center dashboard showing live orders, passes, scans, active meal periods, upcoming openings, and alerts
Example Command Center view showing live program activity, upcoming openings, alerts, and quick links for school nutrition teams.
SchoolMealPass Operations Hub

One clear starting point for the entire child nutrition workflow

Authorized staff can move directly into meal ticketing, live meal service, the Data Dedup Center, roster imports, student QR badges, and analytics without digging through separate menus or systems.

SchoolMealPass Operations Hub with Meal Ticketing, Meal Service, Data Dedup Center, roster tools, student QR badges, and analytics
Role-aware access keeps teachers, school managers, and district administrators focused on the tools and schools they are permitted to manage.
1

Set your program

Set your rules, locations, and service windows.

2

Issue + notify

Send passes or registration links to families.

3

Serve & export

Scan at service and export clean live data.

SIS & Roster Integration

Import roster data from any Student Information System (including PowerSchool) using simple CSV uploads. You can update data anytime or set up scheduled exports to keep everything current. This keeps your workflows accurate without locking you into a specific system or complex integration.

1. Export
Export roster data from your SIS, including PowerSchool or any other system that supports CSV exports.
2. Import or Sync
Upload your file in minutes, or use scheduled exports for a more automated roster sync experience.
3. Stay Current
As students, classrooms, and rosters change, your data can be refreshed so your workflows stay accurate and up to date.
BIC-focused workflows to eliminate manual tracking
Household linking (serve siblings together)
Scan with any modern device camera
Service windows and location rules
Automated waitlists when capacity fills
Duplicate prevention
Real-time counts & clean exports
No contracts; no red tape
Year-round K-12 child nutrition operations coverage
See it live

See SchoolMealPass in action

Watch a quick overview of how districts are using SchoolMealPass for summer feeding and day-to-day meal operations.

Quick overview for staff and leadership
See how the workflow fits summer feeding
Preview the family and staff experience
Easy video to share internally
Watch on YouTube Talk With Us
Data Dedup Center

Review possible duplicates in the Data Dedup Center

SchoolMealPass now includes an AI-assisted duplicate review experience that helps staff spot likely overlaps faster, see why something was flagged, and keep records cleaner with less manual work.

SchoolMealPass AI-assisted duplicate detection and review helper screenshot
The Data Dedup Center gives staff a clearer, AI-assisted workflow for reviewing possible duplicate records inside TicketHarmony.

How duplicate ticket review works

Where staff see it: duplicate flags and review details are seen inside Analytics > Form / Ticket Period > Doorlist, where staff already review service lists, tickets, counts, and cleanup actions.

A possible duplicate does not automatically mean a registration is wrong or that a family intentionally registered twice. It means SchoolMealPass found records that are similar enough to deserve staff review before counts, service lists, or exports are finalized.

Important: the duplicate checker is a review tool. It does not automatically delete tickets, remove registrations, change eligibility, or make the final decision for the district. Staff can compare the flagged records and decide whether to leave them, correct them, or void one if it truly is a duplicate.
What is checked
  • Student first and last name
  • Guardian or parent name
  • Email address and phone number
  • School, site, grade, and location
  • Registration form, order, and meal service/date period
  • Student ID, roster ID, or SIS ID when available
How it flags matches
  • Exact matches, such as the same student and same meal period
  • Repeated parent contact information across similar registrations
  • Close name matches caused by spelling, capitalization, nicknames, or typos
  • Records that share enough details to look like the same student or household
How staff use it
  • Review why the record was flagged
  • Compare the related registrations side by side
  • Confirm whether it is a true duplicate or a valid separate record
  • Document cleanup through normal ticket actions, such as correction or voiding
1. Registration is submitted The system stores the ticket/order details and compares the new record against existing records for the same workflow.
2. Possible overlaps are scored Matching fields and close similarities are used to identify records that may represent the same student or household.
3. Staff see the reason From Analytics > Form / Ticket Period > Doorlist, the review screen explains why the record was flagged, such as matching contact info, similar names, or the same service period.
4. District decides Authorized staff make the final decision and keep, correct, or void records according to district procedure.

This gives districts a consistent, documented review process for duplicate data. The goal is to reduce duplicate meal reservations, prevent accidental over-counting, and make it easier to show that potential duplicate registrations are being actively checked and reviewed.

SchoolMealPass District Licensing

SchoolMealPass is licensed as an annual, year-round district license for K-12 child nutrition operations (BIC, guest meals, holidays/events, summer feeding, etc). No per-meal charges, and no “ticket bucket” purchase required. For tickets with no cost, there’s no fee. For paid tickets, our standard pricing applies—but you still pay nothing out of pocket: the TicketHarmony fee + card processing are bundled into a single TicketHarmony Convenience Fee that’s passed to the purchaser, so your program receives 100% of the ticket face value. No contracts. No red tape. Enrollment and budgets change year to year, so we review things with you near renewal and keep the partnership aligned—our goal is to operate as an extension of your team long term, not just another vendor.

Annual year-round license (district enrollment-based)

Annual year-round license (district enrollment-based): this is our standard plan and what most districts choose for ongoing operations and expansion beyond summer.

Tier District size (student enrollment) Annual license
Tier 1 Up to 3,000 $3,500
Tier 2 3,001–6,000 $5,000
Tier 3 6,001–9,000 $6,500
Tier 4 9,001–12,000 $8,000
Tier 5 12,001–15,000 $9,500
Tier 6 15,001+ Contact Us

Summer-only license (ticket-based)

If you’re starting with summer feeding only and want a simple seasonal option, we offer a summer-only license based on the total number of tickets you plan to issue for the season.

Summer tier Tickets (season total) Summer license
Summer Tier 1 Up to 15,000 $3,000
Summer Tier 2 15,001 – 30,000 $4,000
Summer Tier 3 30,001 – 50,000 $5,000
Above Summer Tier 3 50,001+ Move to annual
Summer-only licensing is limited to seasonal (summer feeding) program use. Any use outside of the summer scope—including additional program types, non-summer service windows, or year-round operations—requires conversion to the annual year-round district license at the then-current rate.
High-impact reminder add-ons

Registration is not the finish line. Redemption is.

Your team already did the hard work to collect registrations, organize door lists, and prepare meals. Do not leave service-day redemption to chance. Families forget dates, confirmation emails get buried, and ticket links get lost. Day-of email and text reminders put each household’s direct order link back in front of them when they need it most.

The avoidable problem

An order can be completely valid and still go unredeemed simply because the family cannot find the original email, forgot the service date, or arrives without the link. That creates unused capacity, more support calls, slower lines, and extra staff time searching the door list.

Protect your redemption rate

Day-of email and text reminders help districts reach more registered households before service and remove the common friction that causes otherwise-valid orders to go unused.

Help increase redemption by reminding registered households on service day
Send each family a direct, order-specific TicketHarmony link
Reduce “I cannot find my ticket” calls and manual staff lookups
Keep lines moving by putting the pass back on the family’s phone
Send reminders without searching for and resending individual confirmations
Use email and text together for stronger household coverage

Text Door List Reminders

5¢ / order reminder (Pre-purchased in bulk blocks)

Just one nickel per order reminder — the same simple rate whether your district has 100 orders or 10,000. One reminder is counted per order number, not per ticket, so an order containing multiple meal passes still uses only one reminder.

  • Send the direct TicketHarmony order link to the mobile number connected to the order
  • One 5¢ reminder per order number — never one charge per ticket
  • The same per-reminder rate for small schools, large districts, and everything in between
  • Use your actual order volume to estimate the right amount for the distributions you have remaining

Quick cost calculator

Click to expand. Helps estimate cost per meal or per student-day for the annual year-round license.

Quick cost calculator

Toggle between per meal (nutrition teams) and per student-day (district budgeting). Outputs show $ first, with the ¢ equivalent in parentheses to avoid “78 cents” confusion.

Primary view: Nutrition view: what this costs per reimbursable meal at different participation assumptions.
Primary metric: cost per meal (1 meal/day baseline)

$0.0000 (0.00¢)

Use the tiles below to see the per-meal cost at 1.0, 1.5, and 2.0 meals/day.

At scale (your inputs)

2,500 students × 180 days

Meals/year updates automatically in the tiles below for 1.0, 1.5, and 2.0 meals/day.

1 meal/day
0 meals/yr

$0.0000 (0.00¢)

Per meal with 1 meal/day.

1.5 meals/day
0 meals/yr

$0.0000 (0.00¢)

Sometimes breakfast, always lunch.

2 meals/day
0 meals/yr

$0.0000 (0.00¢)

Breakfast + lunch daily.

Note: $0.0078 is 0.78¢ (less than one cent). We show dollars first and the cents equivalent in parentheses to avoid confusion.

Ready to launch SchoolMealPass TM

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TicketHarmony® is a registered trademark of UnexplainableSolutions, LLC.
SchoolMealPass™ is a TicketHarmony module and workflow name used by UnexplainableSolutions, LLC.